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                        Conference Production


                        Whether you’re new to conferences or simply considering taking on a new partner, LearnQuest can help. Contact us today for more information on how LearnQuest can help you host your best conference yet.

                        Free Consultation

                        Meet with a LearnQuest conference specialist to learn more about conference production.


                        or call 877-206-0106

                        If you expect ten or ten thousand attendees, LearnQuest's global conference team will sweat the details and deliver an event to remember. Below are a list of ways LearnQuest can help you plan your conference.

                        Pre-event

                        • Venue search and site visit
                        • Negotiate contract with venue and suppliers
                        • Design and host event website
                        • Set up and maintain registration system – regular reporting
                        • Marketing assistance to drive attendance (mailing campaigns, social media communication, sales campaign)
                        • Logistics assistance for registered attendees via conference mailbox/phone
                        • Manage hotel block bookings
                        • Set up and lead regular planning calls
                        • Coordinate with the content team to come up with the conference schedule
                        • Expo: coordinate marketing and selling of conference sponsorships
                        • Designs: Floor plans, flyers, expo stands
                        • Help with visa applications/legal documents (if applicable)

                        During event

                        • Organization and transportation/shipment of conference material
                        • Venue set-up
                        • Design, print and set up signage (floor plans, daily schedules, room names)
                        • Design and print deliverables (conference guide, lab instructions, evaluation forms)
                        • Collate attendee receivables (backpack/bag, handouts, gifts, etc)
                        • Registration and info desk (for duration of conference)
                        • Provide printed conference badges to all attendees at registration desk
                        • Onsite coordination with suppliers (food/beverages, AV, IT)
                        • Coordinate off-site dinner or event
                        • Travel coordination (from airport, to off-site event)
                        • Recruit and coordinate hostesses/conference assistants
                        • Track session attendance
                        • Collect evaluation forms
                        • Expo: Set up Expo area, support sponsors with local needs, coordinate tracking of sponsor booth visits (via hand-held scanners)

                        Post-event

                        • Tear-down and clean-up at end of event
                        • Transcribe or scan evaluation forms from sessions and overall conference
                        • Provide post-event report

                        If you are interested in having LearnQuest host your next technical conference or training event, please contact us at IBMConferences@Learnquest.com.

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